Full Time – Executive Assistant/Office Administrator

Toronto, ON
Full-time
Salary: $20.00 to $25.00 /hour


Cloud 9 AV Inc. is seeking an enthusiastic and hard working Executive Assistant/Office Administrator to join our close-knit team.

About Us:

We are a small business that takes great pride in helping homeowners and businesses with their audio, visual and business critical systems needs. We currently operate in the Leaside Industrial park in mid-town Toronto south of Laird and Eglinton and are actively looking to expand our team of field and office personnel.

Qualifications:

  • High School diploma and some College or University preferred
  • Minimum of 2 years Administrative experience
  • Exceptional communication skills – written and verbal
  • Mastery of the English language is required
  • Excellent attention to detail
  • Knowledge of the construction, renovation and/or AV industry considered an asset
  • Proficient in Microsoft Office (Word, Excel & PowerPoint), email and project management skills
  • Experience with QuickBooks and standard bookkeeping duties a must

Requirements:

  • Be the primary point of contact at the office for our customers, suppliers and internal staff
  • Manage the phone and relay messages appropriately during the day
  • Support the sales team and president with scheduling appointments, preparing documents and client communications
  • Maintain accurate filing system for employees, customers and accounting
  • Ensure office equipment is in good working order, and that regular supplies are ordered and stocked adequately
  • Maintain and organize the cleaning of the office and showroom environments
  • Assist in preparing shipments including hardware
  • Organize sort and distribute the mail each day
  • Valid and clean driver’s license an asset but not required

Hours:

  • 8:30 AM to 5:00 PM Monday – Friday
  • On occasion, you must also be able to work flexible hours and/or extended hours as required by the business and customers
  • May include weekend or evening meetings with clients at our offices.

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